A highly capable data discovery tool can help your organisation fully understand your informational sets to find developing trends. This can be done in a variety of methods, including analysing IT systems, machine learning and integrating new technology to analyse your informational sets.
A high-tech system must be able to achieve a range of objectives to ensure information can be organised and viewed in a way that makes it easy for the organisation across the board.
But this wondrous tool can’t be provided by just anyone – you need a highly capable digital enterprise to assist in the adoption, implementation and continual usage of the program.
Let’s take a look at a few questions you should ask a potential provider to ensure their data discovery tool is one that is going to optimise your business potential:
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1. Do you provide this software across all systems?
In the digital era, informational sets can be located across innumerable locations, with shadow IT playing an important role in their location. Therefore, it is essential that the program you select has the ability to identify your locations and systems through sources found within your framework.
This includes, but is not limited to:
And others to help you take stock of your organisation’s digital assets.
2. What can your program do with the collected information?
Sure, a program could locate informational sets, but then what? It is imperative that the solution doesn’t end at locating the information, but goes a lot further, enlisting tools to integrate other solutions to improve security, privacy and governance. There are different requirements for each department when it comes to these processes as well as how to utilise the information at hand.
For example, security needs to understand the security risks involved with the program whilst controlling access. Whilst governance has to implement policies, provide access for business approaches and chart the information’s lineage. Australian Cyber Security have a great page on their website.
3. Does its reach go beyond metadata?
You should ask the provider how far the program’s reach goes, as certain systems can only scan at a surface level. This, simply put, doesn’t scratch the surface, and doesn’t provide the user with a clear, comprehension depiction of organisational information.
What’s more, this can mean that sensitive information won’t be found, effectively cancelling out the reason behind enlisting it in the first place. Your provider should have a program that goes far beyond simple metadata searching, ensuring you have the right information at your disposal when you need it.
4. Is your solution scalable?
Scalability is essential for modern companies, especially when storage is imperative to the organisation’s growth potential. The perfect program should be incredibly scalable and provide a balance between sweeping informational sets and smaller samples, effectively creating a unique, tailor-made approach to this new and exciting informational locating system.
Be sure to ask these questions
These questions will help you find the right provider for this essential business advantage. It is essential that you do find the right partner, as they will help you locate, process and visualise the information that is most important to your business, and not have you hanging off the wrong informational sets.
So, when you consult with your prospective provider, be sure to take these four questions into the meeting – it could mean the difference between finding a provider who will truly elevate your business to new heights of digital comprehension!